Late payments, missed invoices, supplier disputes — aged payables can quickly snowball into a major issue for your business. And if you’re still relying on spreadsheets and manual checks, reconciliation becomes time-consuming, error-prone, and frustrating.
Here’s what you need to know about aged payables, and how automation can help you get control and stay ahead.
What are aged payables?
Aged payables are unpaid supplier invoices that have passed their due date. These are usually grouped into “aging buckets” such as 30, 60, or 90 days overdue.
Too many aged payables can signal poor internal processes — and damage supplier relationships if left unchecked.
Watch our video round-up below:
Why reconciliation of aged payables goes wrong
Manual reconciliation often leads to:
- Missing or mismatched invoice data
- Duplicate or late payments
- Slow dispute resolution
- Disconnected systems between procurement, finance, and suppliers
When your team is buried in emails, PDFs, and spreadsheets, things slip through the cracks. And by the time you spot an issue, they’re already overdue.
What a better reconciliation process looks like
Here’s what a more efficient, automated reconciliation workflow includes:
Automated invoice matching
Invoices are firstly matched automatically against POs or GRNs. Exceptions are then flagged instantly — no more digging.
Real-time reporting
Know which invoices are ageing and why, with a dashboard that shows the status of every aged payable at a glance.
Centralised data
A single system for invoices, payments, and approvals ensures every team sees the same information.
Built-in audit trail
Track every action for better accountability and compliance, as well as supplier transparency.
Why it matters
When you reconcile aged payables quickly and accurately, you gain:
- Stronger supplier relationships
- Clearer cash flow forecasts
- Fewer month-end surprises
- Time back for your AP team
Need a better way to manage aged payables?
B2BE helps automate the reconciliation process as part of a broader accounts payable solution — so you can focus less on fixing issues and more on preventing them. Contact one of our experts to find out more.
About B2BE
B2BE delivers electronic supply chain solutions globally, helping organisations to better manage their supply chain processes, providing greater levels of visibility, auditability and control. We’re driven by a passion for what we do, inspired by innovation, and underpinned by a wealth of knowledge. With over 20+ years of experience, the B2BE teams operate worldwide.
For more information, visit www.b2be.com.