Paperless invoicing is the process of sending, receiving, and managing invoices electronically — without the need for physical documents. It’s a key part of digital transformation in finance teams, helping organisations replace traditional paper-based workflows with faster, more accurate, and more sustainable processes.
But paperless invoicing isn’t just about switching from post to email. It’s about adopting fully digital, automated systems that make invoicing seamless from start to finish.
How Paperless Invoicing Works
A modern paperless invoicing process typically includes:
- Invoice generation via an ERP or accounting system
- Electronic delivery to the customer (via EDI, email, or customer portal)
- Validation automatisée to ensure invoice accuracy and compliance
- Tracking and visibility so you know when invoices are received and opened
- Integration with accounts receivable workflows for better cash flow management
This all happens without printing a single sheet of paper, scanning a document, or manually re-keying information.
Visionnez notre vidéo ci-dessous :
The Limitations of “Semi-Digital” Invoicing
Sending a PDF invoice by email is a step up from posting it, but it still creates friction. Customers might need to manually enter the invoice into their systems, leading to errors and delays. There’s also no easy way to track delivery or receipt.
Truly paperless invoicing goes further. It enables system-to-system communication (like EDI) and supports structured data formats that allow invoices to be automatically read and processed by the customer’s ERP. This eliminates human intervention, speeds up approvals, and ensures better accuracy.
Why Paperless Invoicing Matters
- Faster processing: Invoices arrive instantly and can be approved faster
- Fewer errors: Automated validation and data capture reduce mistakes
- Improved cash flow: Fewer delays lead to more on-time payments
- Audit-ready: Digital records are easy to store, search, and report on
- Durabilité: Reducing paper helps your business support greener practices
For companies operating across multiple regions or trading partners, paperless invoicing also makes it easier to stay compliant with local e-invoicing mandates — such as those in Australia, Europe, and parts of Asia. Learn more about staying compliant with e-Invoicing mandates.
Start Simplifying Your Invoice Process
Paperless invoicing is more than a trend — it’s becoming the standard. B2BE’s e-invoicing solutions support paperless invoice processing from start to finish. Whether your customers need EDI integration, PDF conversion, or access to a custom-branded portal, we make it easy to distribute invoices in the right format through the right channels.
You can automate validations, manage exceptions, and gain full visibility into your invoice lifecycle — all without relying on paper or manual effort.
Learn more about B2BE’s e-Invoicing solutions.
À propos de B2BE
B2BE fournit des solutions électroniques pour la chaîne d'approvisionnement à l'échelle mondiale, aidant les organisations à mieux gérer leurs processus de chaîne d'approvisionnement, en fournissant des niveaux plus élevés de visibilité, d'auditabilité et de contrôle. Nous sommes animés par une passion pour ce que nous faisons, inspirés par l'innovation et soutenus par une richesse de connaissances. Avec plus de 20 ans d'expérience, les équipes de B2BE opèrent dans le monde entier.
Pour plus d'informations, visitez le site www.b2be.com.