Speeding up the invoice process doesn’t have to mean chasing suppliers or changing payment terms — especially when those aren’t within your control. Instead, the biggest gains for buyers come from transforming how invoices are handled internally. If your team is still relying on manual checks, PDF attachments, or printed documents, you’re likely creating delays you can actually fix.
How To Speed Up Your Invoice Process
Replace Manual Steps with Automation
Every manual touchpoint in your invoice process is a bottleneck. When invoices are emailed, saved, printed, and re-entered across multiple systems, errors creep in — and so do delays.
Automation speeds up the invoice process and removes these bottlenecks by digitising the workflow from the moment an invoice is received. Invoices can be captured, validated, and routed for approval automatically. This reduces the need for human intervention and therefore frees your team to focus on exceptions, not routine processing.
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Choose E-Invoicing Over Traditional Methods
If you’re still receiving invoices by email, post, or fax, it’s time to reconsider. E-facturering ensures suppliers send structured, machine-readable data directly into your system. It eliminates the need for scanning, PDF extraction, or manual keying.
Not only does this save time, but it also increases accuracy. This means fewer errors, fewer queries, and a faster payment cycle.
Move Away from PDFs
Another tactic to speed up your invoice process is to consider moving away from PDFs. PDFs may seem digital, but they’re not data. When invoices are sent as PDFs, they often need to be manually extracted or interpreted using OCR, which isn’t always accurate.
Digitising your invoice intake — whether through e-invoicing or API-based connections — removes this step entirely. It ensures that data flows directly into your finance system in a clean, structured format that’s ready for processing.
Use Matching Technology to Avoid Delays
One of the most common reasons for delayed approvals is the need to manually verify that invoice values match purchase orders and goods receipts. Automated matching tools can do this in real time, comparing invoices against multiple documents using predefined rules.
When you automate 2-way or 3-way matching, discrepancies are flagged instantly, and clean invoices can be approved without delay — even without human involvement.
Ready to work faster?
Modernising and speeding up your invoice process with automation and e-invoicing helps reduce errors, lower costs, and accelerate payments — all without waiting on suppliers to change.
Let’s talk about how to optimise your invoice workflows.
About B2BE
B2BE delivers electronic supply chain solutions globally, helping organisations to better manage their supply chain processes, providing greater levels of visibility, auditability and control. We’re driven by a passion for what we do, inspired by innovation, and underpinned by a wealth of knowledge. With over 20+ years of experience, the B2BE teams operate worldwide.
Ga voor meer informatie naar www.b2be.com.