Supplier On-boarding Solutions

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Driving supplier and organisation change

To truly leverage the value of supplier change management and your Purchase to Pay (P2P) solution you need to engage, interact and take the supplier with you on the journey.

B2BE has a range of solutions to help with supplier on-boarding. From automated self on-boarding via the P2P Portal through to managed roll-out and on-boarding for your supplier EDI solutions.

B2BE can help you create your electronic community in the most efficient way to leverage the investments made as part of your organisations automation and P2P journey.

Supplier On-boarding helping to solve

Leveraging your P2P solution

When you have invested heavily in solutions to automate, streamline and better manage your P2P environment your organisation needs to benefit from this to maximise electronic trading with suppliers so on-boarding in its many forms is key.

Get the most from electronic trading

The more suppliers you can trade with electronically will better support your efficiency goals and better manage process. Getting suppliers on-boarded to trade electronically means assessing each supplier’s capabilities and how best to interact with them which can be time consuming.

Many standards and electronic trading approaches

After understanding what capabilities suppliers may have it then comes to the time to start on-boarding. However, you will then need to either dictate electronic trading processes which can mean slower roll-outs or you can spend time managing multiple connectivity methods or document formats, all slow going to manage in-house.

Specific trading circumstances

You may as an organisation have a very broad supplier base. This means what you buy may vary how you trade with suppliers. Do you buy off the shelf or manufactured to order, or both. The document set you trade with suppliers will dictate how the process works which in itself may preclude some suppliers being able to trade truly electronically.

Self service

Many systems or processes cannot be made available to suppliers. Either due to the sensitivity of having a third party in your environment or there’s issues with licensing and or data restrictions. The greater number of options you can offer a supplier to trade electronically the better the uptake for them and your organisation.

B2BE’s Supplier On-boarding workflow

B2BE has a range of solutions to help with supplier on-boarding. From automated self on-boarding via the P2P Portal through to managed roll-out and on-boarding for your supplier EDI solutions.

Key features of B2BE's Supplier On-boarding solutions

Automated supplier on-boarding

The supplier on-boarding workflow allows you to setup automatic on-boarding. If the suppliers details match what you hold in your system you can automatically on-board the supplier with no human intervention onto your supplier portal.

Supplier approval workflow

If you prefer to approve supplier on-boarding requests the workflow automatically notifies you when a supplier has requested access and you can manually review them and accept or reject their access.

B2BE assisted on-boarding

Of course B2BE can also manage on-boarding. This maybe access to the P2P Portal or with EDI integration, testing and setup. B2BE’s involvement can be a little or a lot.

Reporting

There are a number of reports for suppliers who have been on-boarded so you can keep track of this throughout the supplier engagement process.

Dashboard and application dashlets

Similarly there are snapshot dashlets to report supplier on-boarding in a quick and simple to view way via the Purchase to Pay Portal.

What you can achieve with B2BE's Supplier On-boarding solutions

Collaboration

By being able to on-board your suppliers easily on your P2P journey means you will be able to collaborate electronically with them more rapidly and interactions with suppliers will become more meaningful and focused where they need to be and less time spent on the day-to-day.

Easy to use solutions

All the on-boarding solutions are easy to use cloud based so if you want to on-board suppliers or if you want suppliers to self-on-board it’s a very easy process. Of course when B2BE helps to onboard your EDI capable suppliers it becomes easier still.

Self fulfilment

When a supplier has the tools available, via the Purchase to Pay Portal once on-boarded, to be able to answer their own questions this by definition means your staff will spend less time fielding supplier queries and this is good for both parties.

Process and document cost reductions

Engaging with your suppliers electronically with an end to end P2P solution will not only improve processes it will help drive down costs of doing business which is always a key ROI for any P2P solution.