In this article, we outline how to connect to the PEPPOL e-invoicing network, how to navigate the PEPPOL directory and communicating via the exchange.
So, you have done your research on your PEPPOL access point service provider 和 selected one to become your business partner – what next?
Connecting to the PEPPOL e-invoicing network has emerged as an important step towards streamlining electronic data interchange and enhancing cross-functional team operations. It has a series of technical and procedural steps, which can vary depending on the size of your business.
While the process is designed to be straightforward, businesses may encounter challenges along the way, particularly if they lack experience or expertise in electronic data interchange standards. Let’s take a look at what to expect when first connecting to the network.
Gaining access to the PEPPOL e-invoicing network
There are two ways to gaining access to the PEPPOL e-invoicing network:
- Undergoing individual accreditation; or
- Working with accredited service providers
The fastest way is the second option where businesses work with an existing infrastructure for smoother and quicker integration. It saves time and resources while ensuring compliance, all of which are highly important.
This also allows your business to expand your network quickly, staying a step ahead of competitors and accelerating onboarding. Connecting with suppliers, customers, or stakeholders opens up a world of opportunities, which is necessary to achieve success.
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Navigating the PEPPOL directory
The directory serves as a centralised repository of information about businesses, their electronic addresses, contact information, and certification statuses within the PEPPOL network. It becomes a given that you will be able to use search and discovery tools where you can identify trading partners based on specific criteria. For example, by industry sector, geographic location, products or services.
The purpose of having these tools is to create visibility and ensure businesses connect with others within the e-invoicing network. Each business has a unique identifier that allows them to facilitate electronic communication and document exchange with their trading partners.
Communicating via the PEPPOL message exchange
The PEPPOL system relies on standardised protocols and messaging standards to ensure compatibility across different systems and trading partners. These standards define the structure, syntax, and semantics of electronic documents exchanged within the PEPPOL network.
To ensure secure communication over the internet, the PEPPOL message exchange infrastructure employs Transport Layer Security (TLS) protocols. TLS encrypts data transmissions between sender and receiver, protecting sensitive information from unauthorised access or interception.
Before transmission, electronic documents exchanged within the PEPPOL e-invoicing network undergo validation and compliance checks to ensure adherence to PEPPOL specifications and standards. This includes validation of document syntax, structure, and content, as well as compliance with regulatory requirements and business rules.
Gaining access to the PEPPOL e-invoicing network, navigating the PEPPOL directory, and communicating via the PEPPOL message exchange infrastructure are essential steps for businesses seeking to streamline their procurement process and build connections with trading partners. All of these steps are designed to help businesses save time and work efficiently.
Learn more about B2BE’s PEPPOL Access Point.
About B2BE
B2BE delivers electronic supply chain solutions globally, helping organisations to better manage their supply chain processes, providing greater levels of visibility, auditability and control. We’re driven by a passion for what we do, inspired by innovation, and underpinned by a wealth of knowledge. With over 20+ years of experience, the B2BE teams operate worldwide.
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